01
Approval policies
Configure amount ranges, target types, requester assignments, invoice thresholds and ordered approval levels.
Expense approvals and reimbursements
Move expenses from checking to reimbursement with visible responsibility.
Configure approval policies, assign checkers, review proof and exceptions, and keep approved employee claims ready for controlled payment.
Why this matters
Approval and payment are different jobs—and the app keeps them separate.
An expense can be valid without being paid, and a payment should not hide incomplete proof. Voice Office keeps checking, approval, reimbursement readiness and final payment as visible states.
02
Checker action desk
Each checker sees the expenses currently requiring their decision, with level and evidence context.
03
Owner override
An owner approval can complete all remaining checking levels and move an eligible claim forward.
04
Return with reason
Rejected or returned records carry a clear correction reason back to the requester.
05
Reimbursement readiness
Approved employee-funded expenses can be grouped into reimbursement records for finance review.
06
Payment evidence
Finance records a transaction reference before marking a reimbursement paid.
Workflow
From submitted to paid
- Step 1
Submit
The expense or reimbursement enters the configured policy.
- Step 2
Check
Assigned levels approve or return it with a reason.
- Step 3
Prepare
Approved employee-funded expenses appear in the ready reimbursement queue.
- Step 4
Pay
Finance verifies evidence and records the payment reference.
Business value
What the business gains
- Shorter approval turnaround
- Clear accountability by level
- Fewer incomplete payments
- Reliable unpaid reimbursement alerts
Questions and answers
Common questions about expense approvals and reimbursements
Can approvals have multiple levels?
Yes. Approval policies support ordered levels and assigned approver members.
What happens when the owner approves?
The owner can complete the remaining approval levels for the expense and move eligible employee-funded spend toward reimbursement.
How does finance know what is ready?
The reimbursement workspace separates draft, checking, approved-ready, paid and returned states.
Can the app remind finance about unpaid approved claims?
Yes. The organization can configure a reimbursement payment day, after which approved unpaid claims can trigger attention alerts.
Connected workflows
Continue through the business money journey.
Business expense management
Capture every business expense with the context a checker needs.
ExploreOwner and CFO reporting
Understand business spending from the perspective that matters now.
ExplorePetty cash advance management
Give employees cash in advance without losing track of the remaining money.
ExploreA clearer way to control business money
Give your team one simple workflow from expense to settlement.
Start a workspace now, or book a guided demo using the way your business already handles expenses, petty cash and reimbursements.